Health & Safety

Windmill Missional Community

Health & Safety Policy

8th July 2019

Contents

Policy Statement

Organisation

  • Trustees
  • Senior Leaders
  • Volunteer Leaders
  • Safety Advisor

Arrangements

  1. The Management of Health & Safety at Work Regulations
  2. Workplace (Health, Safety and Welfare) Regulations
  3. Regulatory Reform (Fire Safety) Order
  4. Provision and Use of Work Equipment Regulations
  5. Reporting of Injuries Diseases and Dangerous Occurrences Regulations (RIDDOR)
  6. First Aid at Work Regulations
  7. Electricity at Work Regulations
  8. Working at Height Regulations
  9. Manual Handling Operations
  10. Control of Noise at Work Regulations
  11. Control of Substances Hazardous to Health Regulations (COSHH)
  12. Health and Safety (Display Screen Equipment) Regulations
  13. Health & Safety (Information for Employees) Regulations
  14. Control of Asbestos Regulations
  15. Health and Safety (Consultation with Employees) Regulations
  16. Food Safety
  17. Safeguarding
  18. Safety Advisors

Appendix 1

Associated Procedures

HSP/01          Food Safety Procedure

HSP/02          Safeguarding Policy and Procedure

Health & Safety Policy Statement

Our Statement of General Policy is:

  1. So far as is reasonably practicable, to provide and maintain safe and healthy working conditions, equipment and systems of work for all our employees, volunteer leaders, casual labour and volunteer helpers. To  provide such information, training and supervision as required to enable these people to undertake their roles safely.
  • We will also endeavour to ensure, so far as is reasonably practicable, the health, safety and welfare of all members of the congregation, contractors, visitors and others who may attend any services or any other activity organised by our Church.
  • We will ensure equipment owned or used in Church activities is maintained in accordance with current legislation, manufacturer’s instructions and industry best practice.
  • The allocation of duties for safety matters and the particular arrangements that we will make to implement the policy are set out in the arrangements section.
  • Suitable safeguarding arrangements will be implemented, maintained and audited as required to ensure the safety of young and vulnerable people within the Windmill Missional Community.
  • This policy will be reviewed as a minimum, annually or due to any changes in circumstances.

Signed:

Laura Marsh                                                             Glenda Gibson

(Senior Leader)                                                        (Senior Leader)

Date:

Organisation

  1. Trustees

The trustees will ensure that Windmill Missional Community (the Organisation) will be aware of and comply with all relevant health & safety legislation and associated safe working procedures.

  • Senior Leaders

The Senior Leaders have overall responsibility for day to day health and safety within Windmill Missional Community and will ensure that:

  • The health & safety policy is reviewed annually, or whenever circumstances dictate to ensure its continued effectiveness.
  • Adequate resources required for implementing this policy effectively (i.e. time, money and personnel) are made available.
  • ‘Competent’ advice is provided to advise on all aspects relating to health & safety.
  • The Organisation is aware of and adheres to all relevant current health & safety legislation and associated safe working procedures.
  • Church leaders, volunteer leaders and other volunteer staff receive suitable and sufficient information, training and instruction to enable them to undertake their duties in a safe manner.
  • A safety management system is implemented to cover all aspects of the Organisation’s activities.
  • Maintain and review a risk register for all significant activities undertaken by the Organisation.
  • Church pastors, volunteer leaders, contractors and other volunteer staff are made fully aware of the Organisation’s safe working procedures and their individual health & safety responsibilities.
  • Suitable first aid facilities and procedures are implemented.
  • Will review, and if necessary, arrange an investigation of any reported accidents or incidents.
  • Volunteer Leaders

Volunteers play a vital role in the management and development of the Church. Volunteer pastors and leaders have responsibility for ensuring that:

  • They co-operate fully with all matters relating to health & safety.
  • The procedures documented in the health & safety policy and other safety management documentation is carried out within their areas of responsibility.
  • When equipment is used, all safety devices are fitted, properly adjusted and used correctly.
  • Identified safe working procedures are implemented in all activities.
  • Immediately stop and report any operation where there is a significant risk of harm to themselves, other volunteers, members of the wider Church community of the general public.
  • Health & Safety Advisor

The Health & Safety Advisor is the ‘competent person’ as identified in the Management of Health and Safety at Work Regulations and will ensure that:

  • The Organisation is informed of all relevant current health & safety legislation and any future changes as they occur.
  • Practical help is provided to develop and maintain the Organisation’s health & safety management system.
  • Suitable liaison is maintained with the Organisation’s insurers and the regulatory health & safety body whenever required.
  • Accidents and incidents are investigated as required by the Administrator.

Arrangements

  1. The Management of Health & Safety at Work Regulations

1.1

The appointed persons under these regulations are the Senior Leaders with the Health & Safety Advisor acting as the ‘competent person’.

1.2

A risk register is maintained for all significant activities. Risk assessments are undertaken by the  Safety Advisor. The information from these assessments is implemented and communicated by the Senior Leaders.

  • Workplace (Health, Safety and Welfare) Regulations

2.2

Sunday services are currently held at the Methodist Church, Bottesford, although services and associated group activities may be held in other venues. The Organisation will adhere to, and co-operate with, existing health, safety and welfare arrangements of the building used. Separate risk assessments will be undertaken where necessary of the specific activities undertaken within these venues.

  • Regulatory Reform (Fire Safety) Order

Methodist Church

3.1

Windmill Missional Community will adhere to all procedures implemented by the Methodist Church to deal with fire prevention and emergency situations. A risk assessment will be undertaken to assess any vulnerable people who may attend services and group activities within the Methodist Church to ensure an effective evacuation can be undertaken in the case of an emergency.

Other Venues

3.2

Windmill Missional Community will implement similar procedures where activities are undertaken in venues outside of the Methodist Church. 

  • Provision and Use of Work Equipment Regulations

4.1

The Senior Leaders will ensure that any equipment owned or hired by the Organisation will be inspected and maintained in accordance with current legislation and manufacturer’s guidance.

  • Reporting of Injuries Diseases and Dangerous Occurrences Regulations (RIDDOR)

5.1

The leaders will ensure that any reported accidents or incidents are entered in the accident book and reviewed. If necessary, a full investigation will be undertaken by the Safety Advisor in conjunction with the staff/volunteers involved.

5.2

The Safety Advisor will report to the Organisation’s insurers or the regulatory authority in accordance with the RIDDOR Regulations as required.

  • First Aid at Work Regulations

6.1

First aid facilities are available at the Methodist Church. Facilities will also be provided at any other location where activities are undertaken. The Safety Advisor will ensure that the first aid facilities are checked and maintained.

6.2

Suitably trained first aiders will be available are available during the main Sunday services.

6.3

The leaders will ensure that suitable first aiders and first aid kits are made available during specific event activities away from the Methodist Church.

  • Electricity at Work Regulations

7.1

Fixed electrical testing is to be undertaken at the Methodist Church every 5 years.

7.2

PAT testing is undertaken on all portable electrical equipment used in accordance with the Organisation’s PAT schedule. This includes equipment privately owned that is used for the Organisation’s activities.

  • Working at Height Regulations

8.1

The Organisation will adopt the following policy when assessing working at height requirements:

  • Avoid working at height wherever practical.
  • If working at height cannot be avoided, take suitable and sufficient measurers to stop people falling a distance likely to cause injury.
  • Where the control measures cannot eliminate the risk of a fall occurring, provide equipment to minimise the distances and consequences of a fall.

8.2

Staff and volunteers will receive training wherever working at height cannot be avoided.

  • Manual Handling Operations

9.1

The Organisation is committed to eliminate manual handling wherever possible.

9.2

Where possible, lifting aids will be provided to reduce manual handling activities.

9.3

Staff and volunteers involved in manual handling will receive appropriate training.

  1. Control of Noise at Work Regulations

10.1

The only significant activity that may approach the first or second action noise levels as defined by the Regulations is the playing of music by the worship band. This will be confirmed by a noise survey.

  1. Control of Substances Hazardous to Health Regulations (COSHH)

11.1

At present, there are no hazardous substances identified in use by the Organisation. If circumstances change, the Safety Advisor will undertake a suitable COSHH assessment in accordance with the regulations.

  1. Health and Safety (Display Screen Equipment) Regulations

12.1

Staff who are classed as ‘users’ of display screen equipment under the regulations will be assessed to ensure that work stations are suitably set up in accordance with guidance issued.

  1. Health & Safety (Information for Employees) Regulations

13.1

The Organisation complies with these regulations by displaying a copy of the approved poster at the Methodist Church.

  1. Control of Asbestos Regulations

14.1

The Methodist Church’s asbestos register is to be reviewed to ensure no staff, volunteers or community members come into contact with asbestos containing materials (ACM’s).

  1. Health and Safety (Consultation with Employees) Regulations

15.1

The Organisation ensures that suitable consultation is maintained through the following:

  • Trustee meetings
  • Senior leaders’ meetings
  • General meetings
  • Email and verbal communication available for all Church members.
  1. Food Safety

16.1

The Organisation is involved in providing meals and snacks at various events including Sunday services. A specific food safety policy is to be implemented for the preparation and serving of food.

  1. Safeguarding

17.1

Separate specific procedures are implemented to ensure the safety of young and vulnerable people within the Windmill Missional Community.

  1. Safety Advisors

18.1

The Organisation retains GD Associates (Nottingham) Ltd to assist and advise in all aspects of health & safety.

Appendix 1

Associated Procedures

HSP/01          Food Safety Procedure

HSP/02          Safeguarding Policy and Procedure